Frequently Asked Questions

Your primary myQAP contact will have received an Air Waybill(AWB)/tracking number notification from our nominated freight carrier upon dispatch. If you have not received this, it may be related to your email security settings.

We also recommend checking the survey schedules for information about discipline-specific send-outs. Sometimes the material is sent on the date the survey opens but for some programs, you may receive the material long before the survey opens.

The following couriers are utilised by the RCPAQAP:

  • Startrack for Australian participants
  • DHL for International customers receiving non-dangerous goods shipments
  • UPS for International customers receiving dangerous goods shipments.

Customs clearance issues are typically due to:

  • Our shipping partner not being able to contact the nominated receiver.
  • Your import permit not being presented or correct
  • Delays in payment of Duties and Taxes.
  • Ad-hoc Inspections

To avoid these delays, you are required to promptly provide any permits, documents, and payment. You can pro-actively provide the required documents and payment by forwarding your notification email back to the freight carriers customer service team and giving them the instructions and attaching the permits, documents, or account numbers for charges to be billed to.

If you require a copy of your Commercial Invoice or Bill of Entry, you can also request this from the freight carrier’s customer service team. The email for the freight carrier’s customer service team can be found by going to their website. It is recommended you call the freight carrier if delays occur and ask what the need from you to clear the shipment.

While we work on developing the new myQAP portal, we recommend the use of our survey schedules (available in the documents tab) or the i- calendar which can be downloaded from the portal as a .csv file.

Both of these are located in the classic myQAP portal. These will contain information on the dispatch and open and close dates of surveys.

Note: We do not bring survey open dates forward, but there may on occasion be a reason to extend submission deadlines. We encourage you to check the date of the survey close in the result entry portal before you lodge a request attempting to submit late results.

We recommend checking the survey schedules (available in the documents tab) for information about discipline-specific send-outs. Some of our program material is sent the day the survey opens while other program material is sent in advance. 

Sample packages may also still be in transit so check that your primary myQAP contact has been notified by email with an AWB number or been notified about a delay in shipment.

The classic and new myQAP portals are separate entities. They require separate logins but do not necessarily require different passwords. See the related help article about how you can match up the two passwords up.

We recommend waiting up to 5 minutes and not attempting to reset the password multiple times. 

You can also check that you are using the correct email address that is associated with the myQAP account. 

We have created a 40 second video on how to log into the new myQAP portal for the first time. 

If you have checked our product catalogue on the RCPAQAP website and have not found the program or measurand you are interested in, we recommend that you complete a New Program Request Form  which will be directed to our program development team.

The program development team will keep you informed on the progress of your request. 

You can reduce the notifications you receive related to program updates or other information from our new myQAP portal.

This help article demonstrates how you can change the frequency of these notifications and/or roll them up to receive them when and how you would like to. 

 

Enrolment Certificates can be found in the certificates tab of the classic myQAP. They are generated when the invoice related to the program has been paid so you should check the payment status on the invoice first.

If you believe your invoice has been paid and you still have not received an Enrolment Certificate, please log a request with the Invoice and participant number and we will action accordingly.

Depending on the program, your material has been sent at ambient temperature which we have demonstrated does not impact the sample stability. There may be exceptions depending on the storage facilities that were used during transit, but as a general rule, they are normally stable.

If you have significant concern about the validity of your results, you can enter your comment in the comment field relating to sample stability/haemolysis (etc), when submitting your results.

If you are a myQAP contact we recommend you log a request. This will ensure our response can be directed to the right team. 

Alternatively, if you do not have an account set up with us, you can contact us through our corporate website or simply by sending an email to customer.service@rcpaqap.com.au

We recommend you ask your primary contact (this is normally the person responsible for managing your QAP account) to log a request to add you as a contact to the relevant participant numbers.

Alternatively, your primary contact can add you themselves by following these simple steps.

For further enquiries, you can email our Customer Service Team at customer.service@rcpaqap.com.au

The primary contact is responsible for ensuring that enrolments are complete and correct, shipments are received and cleared, results are submitted by the close date and that survey reports are reviewed and actioned appropriately.

They are also able to edit the contact and participant details and are responsible for ensuring that the shipping address, phone number is correct.  The primary contact will manage that contacts are removed or updated as required.

They will receive communication from the RCPAQAP notifying them of any issues, enrolments, result and report changes, along with shipping notifications from the freight carrier.

With the development of the new myQAP portal, some programs have been migrated to the new portal and others are still active in the classic result entry portal.

We recommend you log into the Classic myQAP portal and access the Result Entry tab. Enter your site, discipline and participant number, and select the program name. This will guide you to the correct portal by selecting a grey or light blue result entry button.

View an example of what this looks like.

We recommend entering your method in as “other” and filling out the required details as closely as possible to your instrument.

If necessary our scientists will contact you to provide the kit insert. Otherwise, they will adjust your submission as required.

Ensure that all mandatory fields marked with an Asterix * are completed. Even if you do not report that measurand, there is an option to enter not tested or not reported.

This is crucial information that helps us to keep track of relevant measurand testing.

As per our Late and amended Results and Appeals policy, ensure you have provided a Result Entry Form (new myQAP portal you are able to print the results entry form) with the participant/lab number clearly indicated, evidence of the raw data from the analyser or worksheet and a reason for the proposed late submission or amendment.

Please note that this does not mean your results will be accepted.

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